You are required to develop a Project Plan based one of the attached case studies. Your Plan needs to include:
- Project Goal, Objective and Strategies
- Work breakdown structure to detail tasks; schedule, sequencing and timeframe
- Risk analysis and contingency plans
- Project resources required
- Communications and reporting
THE PROJECT PLAN
If your project plan is starting to look like a large master plan with many goals, objectives and strategies you need to rethink. It is going to be too large for the assignment. If this is the case, I suggest you take a portion of the big plan you have and make that into your plan e.g. Nursing plan for the introduction of electronic health records. If you do this you could refer to the fact that there is a Master Education Plan, and that this is a segment of that plan. This often happens in reality e.g. the building of a new hospital would have a Master Plan with lots of sub-plans each managed separately. If it didn’t the hospital would never get built.
It is not the size of the project plan that matters as you still have to complete each section of the plan. The marks for the assessment are in the technical aspects of developing a project plan.
You can interpret the case study any way you wish; it is just a framework for your project plan.
The project needs to be big enough to have 3 or 4 people in it (so that you have something to budget). I would also suggest that you have the project staff for just part of the time (matching the GANTT chart of tasks), that way you have a cash flow. Remember that this is a plan to do the project; you are not actually doing the project. That would come later in real life after the project plan has been approved.
Don’t forget it is the technical construction of the plan that is getting marked e.g. do all the components match; strategies informing the budget and cash flow.
You are likely to have the budget, cash flow and a few other tables as appendix items. The appendix tables are not part of the word count.
You need to describe what will be delivered at the close of the project. So think about the objectives and strategies and how the project will deliver on these. It is not a “shopping list” of things but more statements about what should have been achieve
- Define the problem clearly and develop a problem statement
2.Project mission statement
- A summary of what the overall project is
- Providing information for two main questions:
- What are we going to do?
- For whom are we going to do it?
3.Project goals, objectives and strategies
- The goal is a statement about the desired outcome”
- Actionable Project goals need to be amenable to action
- Time limited
- Based on evidence of “what works”
- Able to address political and stakeholder issues
- Selected because they have the highest impact
- Clearly describe what will be delivered on completion of the project
5.Work breakdown structure to detail tasks; schedule, sequencing and timeframe
- Divide the project into manageable components
- Ensure the activities are well defined
- Split the project into small tasks based on of the most important features of project
- The various different tasks need to be scheduled to ensure the project is completed by the due date
- It is important to acknowledge that some tasks rely on each other and must be scheduled accordingly
- This task needs to be completed in Gantt Chart form
6.Risk analysis and contingency plans
- Conduct a risk analysis
- Anticipate the likely obstacles that might occur. Develop contingency plans for identified high risks
7.Project resources required
- Outline the project resources that are required e.g. office space, equipment and staff
8.Project management structure
- You need to provide details of who is going to be the Project Sponsor and Project Manager and what their titles are. In addition to this you also need to provide a list of likely Stakeholders
- This section contains information about the budget that is required for the project. Full budget details and an appropriate cash flow should be provided in the appendix to the Project Plan.
10.Communications and reporting
- You will need to provide information regarding the frequency and membership of formal project meetings together with comment/list of reports or information that will be made available at the meetings.